https://www.yourboardmeeting.org/
Online board meetings are a wonderful benefit for board members who must often travel extensively for their work. They can attend meetings without having to worry about altering their schedules or navigating deadlines such as travel costs and quarantine periods.
There are a number of factors that you should consider in order to maximize the efficiency of an online board. For instance the meeting organizer must ensure that all attendees have the appropriate equipment and software prior to beginning the meeting. This includes ensuring that the screen and microphone are operating properly. It is also recommended to have an employee available to assist attendees. The person will assist with login issues, provide technical support during the conference and supervise the chat box to respond to questions.
Furthermore, the chair of the board should establish the tone for a meeting that is online by establishing ground rules for discussion. For instance, they can ask participants to raise their hands when speaking to prevent simultaneous conversations between multiple people. They can also urge participants to mute when they do not wish to be heard or are not actively engaged in the discussion. They can also request to have speakers announce their name before speaking to avoid confusion as to who is speaking.
It is also essential to create an agenda written down so that participants know what topics will be discussed during the meeting and where it’s going. It is also a good idea to distribute it to attendees in advance so that they can plan their questions and answer.