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It is important that you ensure the safety of the files that users upload, regardless of whether you are using a content management or file transfer protocol. Unrestricted uploads of files can create the possibility of a security risk and expose your customers’ data to breaches. You will generally want to save uploaded files to specific storage locations, such as your server, database or cloud storage service, and then return the file to the user or by way of a link. It is also possible to store any additional data from forms submitted with the file to be able to review later.
You will need a solution to protect uploaded business files. The solution you choose should be able to validate the content against a database of known file types that are harmful, and check for viruses. It is also essential that the solution you use is in compliance with any laws applicable to your industry and country. For instance, if you handle healthcare-related information your solution should be HIPAA compliant, or if you deal with EU citizens you must be GDPR compliant.
Many companies have a significant portion of their business which involves the use of physical documents. These documents need to be converted into digital versions. These could be scanned images and contracts from the past, or manuscripts written in type that need to be stored or uploaded for collaboration with teams. It’s also crucial to have the ability for people at different locations or offices to collaborate on these documents with each other. This is usually done by scanning the document and converting it into digital format. Then, it’s shared online to anyone who requires it.