Papers are classified as important and sensitive if they contain information which could be a source of concern in the case of security breaches, such health records, personal information or financial transactions. In the past, these papers needed to be exchanged via physical means, requiring many key stakeholders — from executives and accountants to lawyers and even internal and external employees to travel to the same location at the same time to review them. This was expensive, time-consuming and a polluting method of sending documents which were vulnerable to unauthorized access and theft.
With remote working increasing and B2B buying becoming increasingly online-based, sharing digital documents has become an integral element of business operations. Although this convenience is great for productivity, it comes with significant risks. And the majority of business owners are not aware of the magnitude of the risks.
Cybercriminals may be able to intercept emails and use the information for identity theft and other malicious activities. It’s also difficult to track who has read or edited documents sent by email.
A secure document exchange platform technical advantages of secure file-sharing to law firms is a straightforward way to share customer files, while keeping tabs on who has used and modified them. These tools are designed to satisfy various laws regarding data protection and offer a robust audit trail, making it easy to trace any problems back to the source. They also assist businesses to avoid penalties associated with data breaches, which can be extremely damaging to their reputation as well as their financial viability.