Meetings for boards should be enjoyable and productive with an emphasis on the strategic direction and organization goals. By following these best practices boards will be able to increase the effectiveness of their meetings and increase participation while also improving the efficiency of their decision making and governance.
Check for attendance
Opening the meeting with a recap of highlights from prior pre-meeting phone and/or in-person meetings, as and a review of the agenda at a high-level will help create a positive vibe for the remainder of the board meeting. This will also help to ensure that there is enough members who are quorum to conduct business.
Examine in depth the most important items
The ability to have in-depth discussions is a crucial aspect of effective board meetings. The length of virtual data room agendas can overload participants with routine reports or “have to” items, which could distract from discussions about high-level and strategic issues.
Encourage Participation by Creating a Safe and respectful environment
Engaging discussions require a culture that promotes participation and respect for differing opinions. This can be accomplished by encouraging board members to speak up, avoiding attacks on individuals and encouraging open dialog. It is also possible to accomplish this through the use of the process of evaluating and facilitating that facilitate productive and informed discussions.
Clarify the procedure of decision-making to avoid confusion, disagreements, and confusion. Make clear whether decisions will be made by majority vote, consensus or any other method. Also, keep the results in your board’s meeting minutes. Additionally, be clear on how you will handle accountability and follow-up issues.
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